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Workshop and Event Registration Information Sheet

Registration and data collection

To sign up for workshops, please use our online learning management system my.km.at and log in with your WU user name and password. To register click on the name of the workshop and click “Register” at the bottom of the course description page. Alternatively you can find a list of the workshops on our homepage.

After your registration request, you will receive an automated confirmation email, but your place in the selected workshop is not confirmed until you have been notified by the Personnel Planning and Development Office. Once your registration has been confirmed by email, your registration is binding. Click on ”My Events” in the menu bar to get to your personal overview page for further information and to manage your courses.

Each workshop description defines the target group for that particular course. You are welcome to sign up for workshops intended for other target groups. However, as these workshops are specifically designed for the respective target group and the number of places is limited, you will initially only be allocated a place on the waiting list. We will contact you approximately two weeks before the start of the workshop if a place is available for you.

We process the personal data that is imported from SAP with your first sign up or provided to us from you when registering to our offers and services of the Personnel Development and Planning office (workshop, event or program). The data are processed based on a legitimate interest of WU. Given the large numbers of workshop and event sign-ups to be managed, we would not be able to carry out the organizational steps and the communications necessary for the above-mentioned personnel development and continuing education activities without access to the required data. Participation in workshops and events and the final evaluation are voluntary. For more information on the collection of personal data, please see our "Data Protection Statement".

Costs and cancellation policy

Participation in WU's In-House Training Program takes place during your working hours and is free of charge for all WU employees - WU as a supporting employer will cover the costs in full.

At the same time, a responsible use of these offers remains important. Since there are often waiting lists for workshops, short-term cancellations or no-shows are not only detrimental to your colleagues, but also costly for WU. If you are unable to attend, please deregister free of charge before the deregistration deadline (two weeks before the event) under “My Events”.

After the deregistration deadline, please cancel your registration by e-mail to personneldevelopment@wu.ac.at. If you cancel your participation after the deregistration deadline (two weeks before the event) or if you do not attend, you will have to pay a cancellation fee in the amount of Euro 50 per event.

A different cancellation policy applies to the WU Writing Retreat: If you cancel your participation after the deregistration deadline (six weeks before the event) or if you do not attend, you will have to pay a higher cancellation fee in the amount of Euro 200 to cover the hotel costs incurred.

The cancellation fee can either be paid from the budget of your organizational unit by an internal cost allocation if your manager approves or privately by yourself. Once a private invoice has been issued, it cannot be changed to an internal cost allocation to cover the cancellation fee from the organizational unit's budget.

The cancellation fee does not apply in case of notified sick leave, notified care leave or notified special leave at the time of the event, provided you inform us as soon as possible by e-mail to personneldevelopment@wu.ac.at. 

If a person on the waiting list moves up to the vacant place due to a deregistration after the cancellation deadline or if the registered person nominates a substitute, it does not exempt them from the cancellation fee due to the administrative effort.

Number of participants

Class sizes are limited for all workshops. Places are assigned on a first-come, first-served basis and taking the indicated target group into consideration. Once a workshop is full, further registrations are placed on a waiting list. In the event of a cancellation, the available place is given to the first person on the waiting list.

In most cases, workshops are held with a minimum of six participants. Workshops with smaller class sizes have a lower number of minimum participants, relative to class size. The Personnel Planning and Development Office reserves the right to cancel workshops if there are not enough participants.

Certificate

After the workshop, all participants who were present for at least 80% of the course receive a confirmation of participation for the workshop. By setting this requirement, we want to ensure that the confirmation of participation reflects an appropriate engagement with the workshop content. This is why we are unable to take into consideration if the participant was excused from individual sessions on justifiable grounds (e.g. due to illness) or was absent without an excuse.

Employees on leave

You can take advantage of our WU in-house training program even while on leave (except maternity protection). Please note, however, that your participation is on your own time and cannot be considered working hours. We would also ask that you provide us with a cell phone number and your private email address at registration via personneldevelopment@wu.ac.at. This will enable us to reliably inform you in case of special queries (e.g. if a place becomes available) or last-minute changes (e.g. of dates and rooms or cancellations). We will of course treat your data confidentially and use it only for this purpose.

Photography and video recordings

Some workshop formats, e.g. on subjects like self-presentation and application coaching, may use photography and video recordings of participants for practice purposes. Some instructors also take pictures to compile a flipchart protocol that is provided to participants for reference after completion of the workshop. All photographs and video recordings are used only as part of the workshop or event and are never transmitted to third parties. If you do not wish to have photos or videos taken of you, please keep this in mind when selecting your workshops, and please also inform the instructor of your preference in advance.

Copyright

The materials provided during your workshop by the Personnel Planning and Development Office and the individual coaches remain the intellectual property of the Personnel Planning and Development Office or the individual author. For this reason, they may not be duplicated at will and/or distributed to third parties who did not attend the workshop.

Contact

If you have questions, please get in touch by email to personneldevelopment@wu.ac.at or with one of the people below.