In the 2024/25 academic year, the following classrooms are suitable for BYOD exams:

If there are not enough rooms available for your BYOD exam, you can also take the exam in sequence, although a maximum of two consecutive rounds are recommended.

For the academic years 2025/26 and 2026/27, a further expansion of the power supply in the classrooms with 60 or more than 60 places is planned. WLAN capacities will be increased as needed.

A BYOD exam must be requested when announcing the course for the following semester. Please proceed as follows:

1. Open the course announcement application in BACH.

2. Click on the menu item “LV-Ankündigung”.

3. Select the relevant course or create a new course.

4. Click on the “Digitale Prüfungen” tab. Check “BYOD-Prüfung”.

5. Mark the desired date as an exam by clicking on “DCP” and then click on “Save” to save your entries.

 

Afterwards, please contact digitalteaching@wu.ac.at to discuss any details and the procedure.

BYOD exams are conducted via the “Digital Exams” exam platform on MyLEARN. This allows you to create and manage different question types and exams. The exams completed are assessed in the exam protocol. It is directly linked to the grade book of your exam environment. You can find more information about the exam platform HERE.

Please make sure to provide students with the following information in preparation for a BYOD exam:

• Bring a notebook with an up-to-date browser (Google Chrome/Microsoft Edge). Smartphones and tablets are not suitable.

• Charge the battery of the devices before the exam and take the charging cable with you.

• Take required input devices (e.g. mouse) with you.

• Take your student ID with you.

• Know the WU WLAN login data or reset the password in advance.

This information is summarized in the “Checklist for students” (see “What support is available for BYOD exams?”).

Immediately before the exam, you must consider the following:

Ask students to switch off all devices connected to the WU WLAN, apart from the device used for the exam. This applies in particular to tablets and smartphones.

Some exam places with plug sockets should be left free so that students with battery problems can use them during the exam.

BYOD exams can only be taken with notebooks. Tablets and smartphones are not suitable. Required equipment of the notebooks:

• Browser: Current version of Google Chrome/Microsoft Edge (applies to Windows and Mac)

• Functioning battery

Students who do not have a notebook or cannot use theirs for the exams have the option of borrowing a WU replacement device. To do so, students must notify WU of their need via e-mail to pruefungsnotebooks@wu.ac.at at least two weeks before the examination date.

Students must provide the following information:

• Matriculation number

• Name of the course/examination

• Date and time of the examination

• Room in which the examination will take place

The required notebooks are brought to the examination room by IT assistants on the day of the examination. The lecturers who are present will then hand them out to the respective students. After the exam, the lecturers collect the borrowed notebooks. The IT assistants return to the examination room after the examination and take the devices from the lecturers.

If the exam is completed before the official end, you can call the IT hotline (01 - 31 336 - 3000) to request an earlier pick up of the notebooks.

During BYOD examinations on campus, a real time desktop recording can be used to ensure that students complete the examination on their own. Such a recording is also possible on WU replacement devices, if any are provided. These desktop recordings are available until the end of the exam.

If the exam was applied for as part of the course announcement (see “How to apply for a BYOD exam”), laptops will be provided as fallback devices for each exam to the extent of 10% of the maximum number of exam participants.

The fallback devices will be taken to the relevant rooms by IT assistants on the day of the exam. If students have forgotten their notebook or have problems with their device during the exam, teachers can issue fallback devices to students. The exam is automatically cached, so students can continue working on their exam immediately with the notebook they have been supplied with.

After the exam, the lecturers collect the issued notebooks. The IT assistants return to the examination room after the examination and take the devices from the lecturers.

Other problems:

If there are problems with the WLAN connection, please contact the IT hotline immediately (01 - 31 336 - 3000).

In case of problems with the examination platform, please contact digitalteaching@wu.ac.at.

Before the exam

Digital Teaching Services support you with planning and implementation of a BYOD exam:

• Pre-check of the exam in the Online Examination Environment (OPU)

• Checklist for students

• Checklist for teaching staff

• Screencast "Pre-Check Online-Aufsicht" (inkl. Desktopaufzeichnung) (in German)

During the exam

If the exam was registered as part of the course announcement (see “How do I apply for a BYOD exam?”), notebooks will be provided as fallback devices for each exam to the extent of 10% of the maximum quota of exam participants (see “What can I do if students have technical problems during the exam?”).

In addition, for examinations with more than 100 participants, a Digital Teaching Services employee will be on site at the start of the examination. This person will support the proper start of the exam (WLAN log-in, handing out fallback devices, exam environment). During the rest of the exam, Digital Teaching Services will be available remotely via MS Teams for lecturers and those responsible for the exam.

We would be glad if you communicated your experiences with BYOD exams to us. Through your feedback, you are helping us to improve this new exam format continuously.

Please send your feedback and suggestions for improvement to digitalteaching@wu.ac.at

BYOD examinations with third-party applications, which we refer to as BYOD+ examinations, should preferably be conducted in Plug & Study rooms. There, students can connect their own device to a large monitor, which makes it easier to work with third-party applications.

In addition, 250 virtual PC workstations are available on which the software required for BYOD+ examinations is installed.

The following Plug & Study rooms will be available in the winter semester 2024/25:

• TC.-1.61 with 50 seats

• TC.3.02 with 40 seats

• LC.-1.021 with 23 seats

Starting from the summer term 2025, additionally the following Plug & Study rooms will be available:

• LC.-1.022 with 30 seats 

• LC.-1.038 with 30 seats 

• LC.2.064 with 30 seats 

It is recommended to leave 10 % of the seats free to have fallback places in case of technical problems.

If there are not enough rooms available for your BYOD exam, you can also take the exam in sequence, although a maximum of two consecutive rounds is recommended.

A BYOD+ exam must be requested when announcing the course for the following semester. Please proceed as follows:

1. Open the course announcement application in BACH.

2. Click on the menu item “LV-Ankündigung”.

3. Select the relevant course or create a new course.

4. Click on the “Digitale Prüfungen” tab.

5. Check “BYOD+-Prüfung”.

6. Mark the desired date as an exam by clicking on “DCP” and then click on “Save” to save your entries.

 

Afterwards, please contact digitalteaching@wu.ac.at to discuss any details and the procedure.

There are four virtual PC rooms which can be booked for BYOD+ exams. These correspond to the the “physical” PC rooms, as far as the amount of virtual PC workstations is concerned.

XS = 25 places (+1 for teachers)

S = 30 places (+1 for teachers)

M = 40 places (+1 for teachers)

L = 50 places (+1 for teachers)

These virtual PC rooms can be requested via Rooms in the course of the LV-Ankündigung (course announcement). Subsequently, they will be booked by Teaching Coordination. After the course announcement phase (in the so-called “open phase”), you can book the virtual PC rooms directly via Rooms.

BYOD+ exams are conducted via the “Digital Exams” exam platform on MyLEARN. This allows you to create and manage different question types and exams. The exams completed are assessed in the exam protocol. It is directly linked to the grade book of your exam environment. You can find more information about the exam platform HERE.

Please make sure to provide the students ahead of a BYOD+ exam with the following general information:

• Bring your own notebook! Smartphones and tablets are not suitable.

• Browser:

  • Google Chrome/Microsoft Edge, newest version (für Windows und Mac)

  • Attention: Safari does not support the virtual PC workstation!

• Charge the battery of the devices before the exam and take the charging cable with you.

• Input devices (Mouse, Keyboard) are available in the Plug & Study rooms.

• Bring your student ID card.

• Use the WU WLAN for BYOD+ exams. Know your WU WLAN Login data or create a new password before the exam.

• Prepare access to the virtual PC workstation via VMware Horizon:

  • Preferred: Use VMware Horizon HTML Access (alternative: install VMware Client).

  • VMware Horizon Login for students: user name = E-Mail address (hMatriculatenumber@s.wu.ac.at), Password = WU Account Password

  • In the WU WLAN on the Campus a VPN connection to VMware Horizon is not necessary.

• Screencast about working on an exam on the virtual PC workstation.

Immediately before the exam, you must consider the following:

• Ask students to switch off all devices that are connected with the WU WLAN, except for the device used for the exam. This applies in particular to tablets and smartphones.

• Some exam places with plug sockets should be left free so that students with battery problems can use them during the exam.

BYOD+ exams can only be taken with notebooks. Tablets and smartphones are not suitable. Required equipment of the notebooks:

• Browser: Current version of Google Chrome/Microsoft Edge (applies to Windows and Mac)

• Functioning battery

Students who do not have a notebook or cannot use theirs for the exams have the option of borrowing a WU replacement device. To do so, students must notify WU of their need via e-mail to pruefungsnotebooks@wu.ac.at at least two weeks before the examination date.

Students must provide the following information:

• Matriculation number

• Name of the course/examination

• Date and time of the examination

• Room in which the examination will take place

The required notebooks are brought to the examination room by IT assistants on the day of the examination. The lecturers who are present will then hand them out to the respective students. After the exam, the lecturers collect the borrowed notebooks. The IT assistants return to the examination room after the examination and take the devices from the lecturers.

If the exam is completed before the official end, you can call the IT hotline (01 - 31 336 - 3000) to request an earlier pick up of the notebooks.

During BYOD+ examinations on campus, a real time desktop recording can be used to ensure that students complete the examination on their own. Such a recording is also possible on WU replacement devices, if any are provided. These desktop recordings are available until the end of the exam.

In addition, privacy panels can be fitted between the rows of workstations in the Plug & Study rooms and screen protectors can be attached to the available monitors. The privacy panels make it difficult for students to see the monitors in front of them. The screen protectors prevent students from looking at the neighboring screens from the side.

If the exam was applied for as part of the course announcement (see “How to apply for a BYOD exam”), laptops will be provided as fallback devices for each exam to the extent of 10% of the maximum number of exam participants.

The fallback devices can be collected from the IT Services Desk in the LC on the day of the exam and then taken to the relevant rooms. After the exam, all borrowed fallback devices must be returned to the IT Services Desk.

If students have forgotten their notebook or have problems with their device during the exam, teachers can issue fallback devices to students. The exam is automatically cached, so students can continue working on their exam immediately with the notebook they have been supplied with.

Other problems:

If there are problems with the WLAN connection, please contact the IT hotline immediately (01 - 31 336 - 3000).

In case of problems with the examination platform, please contact digitalteaching@wu.ac.at.

Before the exam

Digital Teaching Services support you with planning and implementation of a BYOD+ exam:

• Pre-check of the exam in the Online Examination Environment (OPU)

• Checklist for students

• Checklist for teaching staff

• Screencast "BYOD+Prüfungen_Client" (to date, in German only)

• Screencast "BYOD+-Prüfungen_Browser" (to date, in German only)

During the exam

If the exam was registered as part of the course announcement (see “How do I apply for a BYOD exam?”), notebooks will be provided as fallback devices for each exam to the extent of 10% of the maximum quota of exam participants (see “What can I do if students have technical problems during the exam?”).

In addition, for examinations with more than 100 participants, a Digital Teaching Services employee will be on site at the start of the examination. This person will support the proper start of the exam (WLAN log-in, handing out fallback devices, exam environment). During the rest of the exam, Digital Teaching Services will be available remotely via MS Teams for lecturers and those responsible for the exam.

We would be glad if you communicated your experiences with BYOD+ exams to us. Through your feedback, you are helping us to improve this new exam format continuously.

Please send your feedback and suggestions for improvement to digitalteaching@wu.ac.at