EXECUTIVE SUMMARY

Office 2.0 introduces a transformative approach to enhancing employee engagement and collaboration at DATASEC, with the new community room at its core. This initiative aims to turn DATASEC's new workspace into a hub of innovation and community. Post-pandemic, DATASEC faces significant challenges, including a lack of interdepartmental communication and employee engagement. Office 2.0 addresses these by leveraging advanced industry best practices to create a dynamic and inclusive work environment. The new community room encourages interactions and collaboration through initiatives like skill-sharing workshops, yoga sessions, and digital detox times, designed to boost morale and engagement. Major projects such as themed parties, second-hand exchange days, and keynote speaker events promote long-term engagement and community spirit. Office 2.0 not only addresses immediate challenges but also lays the foundation for sustained employee satisfaction and productivity through comprehensive research and strategic initiatives.

Goal

The primary objective of this project is to develop a strategic framework that enhances the utilization of DATASEC’s new workspace. This framework aims to improve interdepartmental communication, facilitate the reintegration of employees into the office environment, and address the evolving expectations and practices that have emerged from remote work. By creating a supportive and engaging work environment, DATASEC seeks to boost operational efficiency and cultivate a vibrant workplace culture that attracts and retains top talent.

Methodology

To optimize DATASEC's new workspace and enhance employee engagement, the project used both secondary and primary research. Secondary research involved desk research on psychological theories, particularly Self-Determination Theory, to understand intrinsic and social motivational factors influencing workplace behaviour. Primary research included expert interviews and an employee survey. Ten experts offered insights into best practices for office space utilization and community building. The employee survey, with 92 responses and a 25% response rate, gathered data on preferences and experiences with remote and in-office work. This combined approach provided a thorough analysis, leading to an innovative and practical strategic framework for DATASEC's Office 2.0 initiative.

Results

Implementing quick wins and major projects at DATASEC can significantly enhance employee engagement and satisfaction.

Birthday and milestone celebrations boost morale and recognize achievements, fostering a strong community. Employee-led skill-sharing workshops promote continuous learning and team cohesion. The employee marble feedback system gamifies feedback, reducing anxiety and encouraging genuine insights. Yoga, meditation, and mobility sessions improve health and mental clarity, creating a positive atmosphere. Digital detox time promotes offline interactions, reducing digital fatigue and enhancing well-being. For major projects, themed parties like Oktoberfest and mentorship programs create festive and supportive environments, promoting cultural engagement and professional development. These initiatives promote a sense of belonging, inclusivity, and continuous learning, contributing to a dynamic and engaged workforce at DATASEC.

Cooperation Partner

• Sebastian Weber
  DATASEC information factory GmbH
  Welterstraße 57, 57072 Siegen
  https://www.datasec.de



 

Contact Person

• Sebastian Weber - s.weber@datasec.de

• Steffen Billich - s.billich@datasec.de

• Celine Schür - c.schuer@datasec.de

Student Team

• David Oscar Bischoff-Melk

• Emil Eugenio Bono

• Frieda Pauline Claudius

• Moritz Kopecky

• Yunus Özdemir

• Elena Petkova Popova

Project Manager

• Caroline Fabian

• Melina Mazzucato